C3X Call for Programs

Details & Deadlines

April 26: Call for Programs opens
July 29: Call for Programs closes
Mid-August: Speakers will be notified of submission status
September 8: Accepted speakers must be registered for the conference
November 4: Speakers must upload presentation materials (e.g. PowerPoints, drafts, outlines, handouts)

Submission & Session Information

We are seeking education that provides campus operations with the resources that help students become more engaged in their campus environment, more successful in their college experience, and more likely to stay enrolled in the institution.

All education sessions will be 45 minutes in length. Please choose the best delivery method when submitting a session.

Delivery methods

• PowerPoint Presentation: Standard lecture-style format with time for Q&A at the end.
• Panel: A small group of subject matter experts shares their expertise while a moderator guides discussions through questions to the panelists. The audience is encouraged to engage by asking questions.
• Roundtable: A chosen topic is moderated, with full audience participation encouraged through idea sharing and questions.

Session Information

Please include the following:

• Session Title: Limited to 25 words or less
• Session Description: Information you plan to share & 3 actionable audience takeaways. Use bullet points if needed.
• Presenter name, title, institution/company, and bio
• High-resolution headshot
• Session Track

Items to Consider

• How do your operations support institutional goals?
• What strategies are used to achieve them?
• Preference will be given to sessions that highlight how leadership and management, or single or multiple auxiliary areas have a positive impact or lesson learned in the Impact Tag(s)

Session Tracks

Operational Area

This year, we are thrilled to offer new Tracks in the Auxiliary Areas, as well as Leadership and Management. Your chosen track should then demonstrate how it impacts your selected Impact Tag.

• Multiple/General Auxiliary Service
• Leadership and Management
• Automated Vending
• Campus Store/Commercial & Retail
• Card Services
• Conferences & Event Services
• Facilities
• Food Services/Concessions
• Housing
• Mail & Print Services
• Parking & Transportation
• Other Services (childcare facilities, golf course, etc.)

Impact Tags

You will choose one session Impact Tag. We are seeking sessions that demonstrate how your operational area(s) contributes to or is positively impacted by the following:

Basic Needs: Defined as the access to enough nutritious food to be healthy, equitable healthcare, safe and secure housing, course resources, technology, and transportation.

Campus Strategies / Planning: Defined as the long-term guidance and direction that ensures progress in an institution’s mission, values, or vision. These objectives may comply with mandates and regulations in addition to guiding priorities that influence day to day activities.

Diversity, Equity & Inclusion: Defined as the presence of, the practice of affirmation of, and inclusion of differences such as race, gender, religion, sexual orientation, ethnicity, nationality, socioeconomic status, age, disability, or perspective, particularly underrepresented communities.

Innovative Technology: Defined as content that showcases the use of various technology systems, software, or tools that progressively disrupts regular operations in auxiliaries (including but not limited to virtual reality, dashboard systems, renewable energy, etc). These presentations would include information on how the use of innovative technology improved or optimized auxiliary services or created an alternative way of solving operational challenges.

Marketing & Communication: Defined as content that relates to the messages and media used to communicate with our target markets. Content in this area includes promotion, strategy and planning, market research, customer service, and sponsorships. This includes social media, advertising, branding, language, graphic design, packaging, publicity, public relations, sales, and online marketing. Strategies used by an institution or company to reach their market through various types of communication are also included.

Revenue Generation: Defined as content that relates to innovative revenue generation techniques and solutions. Presentations may highlight unique cross-campus and/or public-private partnerships or exemplify an alternative technique to optimize an existing stream of revenue. Presentations could also include examples of marketing or sponsorship efforts that enhanced revenue opportunities or how existing non-revenue generating operations were changed to identify new funding opportunities.

Student Success: Defined as content that refers to and supports the body of educational psychology that theorizes how student employees gain knowledge in post-secondary educational environments. These sessions might include information in the areas of the student development movement, the environment and landscape in which students learn, student involvement, leadership and retention, growth, and personal identity development.

Sustainability: Defined as content that models sustainability practices across operations and activities, encompassing human and ecological health, social justice, secure livelihoods, and a better world for all generations. Sustainability can be measured across an institution’s environmental, social, and economic impacts.
NOTE: Definition provided by our partners at AASHE – The Association for the Advancement of Sustainability in Higher Education.

Expectations of Presenters

The following is required from all presenters. Please do not submit a proposal if you are not prepared to do the following:

• All presenters must register for at least one Day Pass during the conference.
• All presenters must plan to attend C3X and cover their own travel costs. Guest rates do not apply.
• Presenters must provide their own computer
• Exhibiting NACAS Business Partners are welcome to submit sessions. Business Partners who would like to co-present with an institution must have an active membership but are not required to exhibit.
• Presenters must sign and agree to the NACAS speaker policy