C3X Exhibitor Info

Enjoy an environment where it’s expected and celebrated to talk business. C3X is the grand scale destination where higher education institutions and Business Partners collaborate. Now that you're set to join us in the C3X Expo, let's get you set-up for success!

General Info

C3X 2020 Annual Conference & Expo | November 8 - 11, 2020

Lodging

In order to get the special C3X room rate ($229) for the Hilton Anaheim, you must first reserve a booth or register for the event. After you register, the unique booking link will be available in the Exhibitor Service Center.

NOTE: Book directly through our Hilton Anaheim link is the ONLY official C3X lodging. There are several scams that are soliciting C3X hotels stays – please be careful and ensure directly with the hotel if you book outside of NACAS and C3X.

Expo Location

The C3X 2020 Expo will be located in the Anaheim Convention Center (Hall C)

Exhibitor Service Center

Utilize Everything Already Included With Your Booth

Included in your C3X 2020 Booth Confirmation was a log-in to the Exhibitor Service Center. Once logged in, you’ll be able to:

Register Booth Staff

For each 10×10 booth space, exhibitors will receive one (1) full registration and three (3) booth personnel. Both registration types give your attendees a comprehensive C3X experience!

Full Registration: Includes access to the following: General Sessions, Expo Hall, Education Sessions, and all four (4) special events: Opening Reception, Regional Breakfast, Celebration Luncheon, and the Closing Reception.

Booth Personnel: Includes access the following: General Sessions, Expo Hall, and Education Sessions.

Special Events can be added on to Booth Personnel registrations on a per event, per person basis:

  • Opening Reception on Sunday Night: $100 per person
  • Regional Breakfast on Monday Morning: $75 per person
  • Celebration Luncheon on Tuesday: $100 per person (this takes place during first hour of expo breakdown)
  • Closing Reception on Tuesday Night: $150 per person

Additional Full Registrations and Booth Personnel can be purchased in the Exhibitor Service Center at a discounted price.

Exhibitor Directory Update

Ensure that your company listing is up-to-date, including a brief description of your company, contact information, and opportunity to upload a logo. This listing is available to C3X attendees on our website as well as uploaded into the C3X mobile app. Make sure our attendees know who you are and why it matters!

Make Payment

Pay online by credit card

Invoice

Print off your C3X 2020 invoice.

Hotel Reservation

Book your hotel rooms at the C3X room rate ($229) at the Hilton Anaheim.

Booth Requirements

Essentials For C3X

Exhibitor Insurance

NACAS requires exhibitors to submit a certificate of insurance through the Exhibitor Service Center by October 16th. Choose the Upload Certificate of Insurance option from the Menu and follow instructions listed to upload your COI.

Coverage requirements: Comprehensive general liability insurance in an amount not less than $1,000,000 per occurrence, naming the National Association of College Auxiliary Services, Hargrove, and the City of Anaheim as additional insured.

Booth Carpeting & Flooring

Exhibitors must carpet their booth space(s) at their own expense. Exhibitors can provide their own carpeting or flooring. Carpeting may also be ordered from Hargrove.

IAEE Rules & Regulations

NACAS requires that all exhibitors abide by the standard International Association of Exhibitions and Events (IAEE) Guidelines. The link below includes special instructions for all size booths and specifically highlights requirements for those in-line vs corner/end-cap vs island. Please pay special attention for those booth locations that are end-caps.

Exhibiting Resources

Maximize Your Booth Presence!

Now that you have your booth space in the Expo, here are all of the logistics and resources you’ll need to maximize the booth space.

Exhibitor Kit – Coming Soon!

Shipping Info – Coming Soon!

Electrical Info – Coming Soon!

Audio/Video – Need to rent audio or video equipment to bring your booth vision to life? Use our onsite partner, PSAV. Order information can be found HERE

WiFi – The C3X Expo will have complimentary WiFi available for searching the internet and sending emails. If your booth needs a faster connection, you can purchase faster internet for your booth from SmartCity HERE

Exhibitor Insurance – Need to purchase exhibitor insurance for C3X? Utilize our preferred partner RainProtection Insurance. For more information, click HERE

C3X Best Practices

Learn From Industry Peers & Attendees

Join NACAS as both staff, C3X attendees, and current Exhibiting Business Partners discuss how you can make the most of your C3X experience. Learn  how to win the expo floor and best practices to engage NACAS and C3X attendees.

+ C3X 2020 Webinar (More Info Coming Soon)

Contacts

Who To Know

For questions about access to the Exhibitor Service Center, registrations, NACAS member benefits, or help making a payment:

  • NACAS Office: (434) 245-8425 or info@nacas.org

For questions about shipping, receiving, or any logistics surrounding your booth:

  • Hargrove Exhibitor Services: (301) 306-4627 or exhibitorservices@hargroveinc.com

For any remaining unique questions or needs, please contact:

  • NACAS Senior Director of Business Development: Kennedy Turner, kennedy.turner@nacas.org
  • NACAS Membership Manager: Joanna Kessling, joanna.kessling@nacas.org