November 16-19, 2025

Las Vegas, NV

Select an option below:
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  • Call for Programs

C3X Agenda

*Time Subject to Change

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2025 C3X Call for Programs

NACAS invites you to submit proposals for engaging and innovative sessions that align with our theme, Building a Winning Hand. Just like a well-played game, success in auxiliary services requires strategy, adaptability, and the right mix of resources. We are looking for dynamic presentations that showcase best practices, creative solutions, and impactful leadership strategies that help institutions stack the deck for success. Share your expertise and help shape the future of auxiliary services by contributing to a program that empowers professionals to lead with confidence and build a strong foundation for growth. Submit your proposal today!

Coming Soon

 

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Cultivate Campus Commerce

Do campus business differently. Work smarter, with more impact on student success.

The C3X Annual Conference & Expo brings together over 1,000 leaders in higher education and NACAS Business Partners to share crucial knowledge and forge connections vital to their work. 

The 2025 conference will spotlight emerging trends and opportunities, empowering professionals to articulate the significant impact of auxiliary services on student success and campus experiences. With keynote speakers igniting fresh perspectives and interactive sessions challenging conventional thinking, participants will emerge with:

  • Compelling narratives showcasing the value of auxiliary services in fostering student success.
  • New potential revenue streams for your organization.
  • Tactics to boost institutional and student success.
  • Creative and innovative approaches for talent retention and engagement.
  • Insights into the future of technology in auxiliary services.
  • New partnerships and collaborations for life-long connections

At NACAS C3X, be prepared to reimagine the future of auxiliary services and equip yourself with the tools to lead the industry forward.
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Live Like a High Roller

Experience the vibrant energy and timeless charm of the Paris Las Vegas, the stunning venue for the 2025 C3X Annual Conference and Expo. Nestled in the heart of the Las Vegas Strip, this iconic destination combines world-class amenities, exceptional meeting spaces, and the allure of Parisian elegance. From the Eiffel Tower replica to exquisite dining and entertainment options, attendees will enjoy a captivating atmosphere that inspires innovation and collaboration. Join us for an unforgettable gathering at a location that brings the spirit of Europe to the excitement of Las Vegas!

Room Rates & Booking Policies

Coming Soon!

Registration

 

Member Registration   Non-Member & Business Attendee Registration   Business Partner Registration

Member Full Registration

Early Bird Rate: $995

Early Bird Deadline: August 1, 2025

Regular Rate: $1,095

Non-Member Full Registration

Early Bird Rate: $1,325

Early Bird Deadline: August 1, 2025

Regular Rate: $1,425

Member Day Registration

Early Bird Rate: $425

Early Bird Deadline: August 1, 2025

Regular Rate: $500

Non-Member Day Registration

Early Bird Rate: $600

Early Bird Deadline: August 1, 2025

Regular Rate: $675

Member Guest Registration

Early Bird Rate: $425

Early Bird Deadline: August 1, 2025

Regular Rate: $500

Retiree Full Registration

Regular Rate: $500

To receive the Retiree rate code please email Info@nacas.org before registering for the conference.

Non-Member Guest Registration

Regular Rate: $675

Business Partner Registration

Early Bird Rate: $1,850

Early Bird Deadline: August 1, 2025

Regular Rate: $1,950

Business Partner Day Registration

Early Bird Rate: $825

Early Bird Deadline: August 1, 2025

Regular Rate: $900

Business Partner Guest Registration

Regular Rate: $900

Early-Bird Group Registration Bonus

Save on group registrations when you book 3 or more attendees for a rate of $950 per person.  

Early-bird group registration bonus ends August 1, 2025.

NACAS 2025 C3X
ANNUAL CONFERENCE
AND EXPO - SPONSORSHIP OPPORTUNITIES

Elevate your brand and expand your reach by becoming a sponsor of the NACAS C3X Annual Conference & Expo. As a sponsor, you'll have unparalleled opportunities to showcase your products and services to key decision-makers in the higher education auxiliary services industry. Gain visibility among a diverse audience of professionals dedicated to enhancing the campus experience and driving innovation in auxiliary services. With various sponsorship levels available, you can customize your participation to align with your business goals and maximize your impact. Don't miss this chance to connect with industry leaders, build valuable relationships, and position your brand as a leader in the collegiate auxiliary services community.

2025 NACAS Prospectus

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2024 C3X Conference & Expo Recap
C3X-Gaylord Palms

 

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NACAS 2025 C3X
ANNUAL CONFERENCE
AND EXPO - EXHIBITING & SPONSORSHIPS

Exhibiting at NACAS C3X provides a prime platform for companies to engage with industry leaders, expand networks, and enhance brand visibility in the higher education sector. 

Extensive Networking

Engage in extensive networking opportunities throughout the conference, including designated networking sessions, receptions, and social events, allowing you to forge valuable connections and partnerships with industry professionals.

Dedicated Exhibit Time

Take advantage of dedicated exhibit time, providing uninterrupted opportunities to showcase your products and services directly to decision-makers and influencers in the higher education auxiliary services sector.

Brand Visibility

Maximize brand visibility and recognition by showcasing your company's offerings to a targeted audience of leaders and influencers in the higher education community, establishing your brand as a trusted and innovative partner in the industry.

 

View Current Exhibitors and Business Partners
 

Conference Mobile App 1 Available - $20,000 - 1 Available

  • The Conference Mobile App provides real time access to an agenda with the schedule of events and sessions, speaker profiles and bios, maps and directions to the conference venue, information about exhibitors and sponsors, and a social networking platform that allows attendees to connect with each other.
  •  One full conference delegate registration
  • Splash screen featuring sponsor on mobile app landing page
  • Company logo on signage, mobile app, conference website with link
  • Company profile on the conference mobile app
  • On screen recognition
  • One message sent via the Conference Mobile App post-conference thanking the sponsor
  • App help desk table

Keynote and Session Sponsor - $15,000

  • Opening General Session/Keynote - 2 Minute Introduction and 1 Minute BP Video 
  • Closing General Session/Keynote - 2 Minute Introduction and 1 Minute BP Video

Hotel Key Cards with Business Partner Logo - $10,000

  • Your brand's key to leaving a lasting impression on guests throughout their stay. These custom-designed cards serve as daily reminders of your brand, offering prime advertising space right at guests' fingertips every time they enter their room.

 

 

Conference Breakfast  - 1 Available - $5,000

Conference Lunch  - 1 Available - $6,000

Late Night Hospitality Suite  - 1 Available - $5,000

  • + F&B Cost

Flip-A-Coin Sponsorship  - 1 Available - $2,000 SOLD OUT

Additional Options - TBD

Regional Breakfast - 4 Available - $5,500

Sponsored Workshops - 4 Available - $5,500
Premium 10x10 Booth - SOLD OUT Standard 10x10 - Non-Refundable Booth Gold Sponsorship Booth Add-On Silver Sponsorship Booth Add-On

$ 4,600
$ 4,150
$ 2,500
$ 1000
Includes
Prime Location On Exhibit Floor
This booth will be located near historically high traffic areas of the exhibit hall
 N/A N/A
One (1) full registration to Las Vegas N/A N/A
Each additional 10 x 10 will include One (1) additional registration (i.e., 10×20 booth will include two (2) registrations) N/A N/A
Two (2) booth personnel to Las Vegas (the booth staff registrations can be upgraded for $600 each to a full conference registration) N/A N/A
Pre & Post-conference attendee list for both Attendees and Business partners Listing on the C3X website and mobile app N/A N/A
8’ High Draped Backwall – Colors: Black N/A N/A
3’ High Draped Side rails – Color: Black N/A N/A
One (1) 6’ Draped Table – Color: Black Two (2) Side Chairs N/A N/A
One (1) 6’ Draped Table – Color: Black Two (2) Side Chairs N/A N/A
One (1) Wastebasket N/A N/A
One (1) 7” x 44” Identification Sign with Company Name & Booth Number N/A N/A
Sponsored Add-On
Two (2) additional booth personnel (the booth staff registrations can be upgraded for $600 each to a full conference registration) N/A N/A
Two (2) additional full conference registrations to Las Vegas N/A N/A
App push notifications - Scripted and sent by NACAS N/A N/A
Marketing Collateral Distribution Post Conference Digitally N/A N/A
Company logo on signage, mobile app and conference website with hyperlink N/A N/A
Company profile on the conference mobile app N/A N/A
One (1) additional booth personnel to Las Vegas (the booth staff registrations can be upgraded for $600 each to a full conference registration) N/A N/A
One (1) additional full conference registrations to Las Vegas N/A N/A
  Select Booth
Testimonials-03
As a first time attendee, it was a great networking opportunity with like-minded peers. Loved to hear what other universities and colleges are doing in this space. Will definitely attend again.
Karen Gallimore
Assistant Director, Conference & Events Services - University of Toronto, Scarborough
j.fortune
It was truly a fantastic opportunity to learn and grow alongside professionals from all over the country. Throughout the entire conference, I felt a profound sense of place and accomplishment. The sessions were insightful, the discussions were enriching, and the networking possibilities were endless. I am grateful for the experience and am looking forward to applying the knowledge and connections gained to South Carolina.
Joe Fortune
Director, Business Affairs and Contract Management - University of South Carolina
james dwyer
Come to NACAS C3X with a challenge you are facing in mind and I guarantee you will find someone that has overcome it that you could learn from and someone that is struggling more than you that you can help. I also guarantee this to be true regardless of being an institutional member or a business partner.
Jim Dwyer
Vice Chancellor for University Services - Washington University
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NACAS has really become a valuable resource for education, idea sharing, innovation, and networking for me very quickly. Even more than these important aspects, the camaraderie that I have experienced has really helped me build a strong community in my profession that I was missing before I joined NACAS.
Ashley Clark
Executive Director of Events Management - Purdue University Northwest

C3X is a great event to attend if you are looking to engage with the decision-makers and
thought leaders responsible for all aspects of the student and facility experience on campus.
The relationships and experiences obtained from spending time on campus are the cornerstone of higher education. The people that attend C3X nurture the world's brightest minds and future leaders. - Jordan Parsons, CEO, Benbria

I have been a member of a number of different higher education professional organizations in my career. I can say, without hesitation, that the colleagues and business partners you meet at NACAS C3X are the most welcoming and genuine of any organization that I've been a part of.  - Bill Cox, Associate Director, Texas A&M University

The NACAS C3X conference is not just an event; it’s a transformative experience that equips attendees with knowledge, connections, and inspiration to lead in our field. I look forward to attending again and continuing to grow within this remarkable community. - Jerry Clemmer, Executive Director of Campus Business Services, University of Richmond

NACAS provides a space to not just learn best practices, but also understand what makes them a best practice, the way to properly incorporate into your individual campus, find understand the impact.  - Eric Silber, Associate Vice President, Campus Operations, Concordia University Texas

As a business partner, we call NACAS our Super Bowl every year because of the wide array of
decisions makers who attend every year. - Griffin Harrington, CEO, RecRe

Fantastic space to share ideas, learn, and gain excitement and energy for the work we do. - Klara Kovarova, Associate Dean, Residence Life, University of Toronto 

Great opportunity to connect, interact, and share with, as well as learn from colleagues and
business partners throughout the higher education/auxiliary services landscape. - Eddie Daniels  Assistant Vice President for Business Services, University of Florida 

Details & Deadlines

March 17: Call for Programs Opens
May 1: Call for Programs Closes
May 14-22: Committee review of submissions
May 28: All speakers will be notified of submission status
July 15: Accepted speakers must register for the conference
September 1: Speakers upload presentation materials

Submission and Session Information

We are seeking education that provides auxiliary services with the information, resources and tools that help guide the future of business operations as well as help students become more engaged in their campus environment, more successful in their college experience, and more likely to stay enrolled in the institution.

Studies show that adult learners respond best to education that provides actionable takeaways, session interaction, and peer to peer engagement.  Please indicate how you plan to incorporate these components in your submission to present in one of the formats noted below.  Please note that NACAS will provide opportunities for audience response through polling which is one option you can leverage for session interaction.

Submit Your Proposal

C3X Session Formats

**Attendees have expressed the desire for more interactive formats with takeaways that can be immediately applied for positive outcomes.  As such, priority will be given to submissions that align with formats that foster robust speaker and peer to peer interactivity and tangible takeaways.

**Industry Roundtable discussion

45 Minutes

This session fosters peer to peer learning and engagement.  The speaker will present a number of topics (three-five)  to the attendees for an open discussion that focuses on solutions (e.g. overcoming staffing challenges, innovative revenue opportunities, leveraging technology advancements, managing inflation).

**Business Case Discussion

45 Minutes

The speaker presents a business operations case scenario highlighting a situation, event, and/or process and take the audience through the journey of how to manage the scenario for best outcomes.

**Point/Counterpoint

45 Minutes

This debate style session will focus on two points of view (supporting and opposing) about an issue or resolution in evolving trends in auxiliary services related to any of the topic areas for this year’s conference.  The session should include the two presenters with opposing views and a moderator.  The moderator will invite the audience to participate in the questions posed to the presenters.

Panel session

45 Minutes

This multiple presenter format will feature a discussion among three-four panelists. The session facilitator will have 5-10 minutes to walk the audience through an overview of the topic.  This will be followed by a robust question and answer discussion among the panelists. The final 15 minutes will be a facilitated audience Q&A.  

**In Conversation With

45 Minutes

In this interview-style format, a facilitator and industry expert will have the opportunity to discuss a trending topic and how they have applied knowledge, attitude, and skills for effective results. Ideally, the facilitator will guide the speaker to introduce a scenario where he/she has been able to foster good outcomes. The facilitator will ask pertinent questions and engage the audience in the discussion. Submissions to this format must include the names of both the facilitator and the speaker.

Standard Presentation with Q&A

45 Minutes

The speaker presents a traditional session which includes time for audience question and answer.

Session Topics
Data Analysis
  • Demonstrating value beyond revenue contribution  (story telling)
  • Data analysis to support decision making
  • Analysis of cashless vs non cashless
Financial Management
  • Cost saving measures
  • Resources for brand new programming
  • Managing the ongoing increase of cost of labor
  • Inflation
Revenue Drivers
  • Alternative revenue streams
    • Innovative Solutions (hair services, massage, doggy daycares, breweries)
  • More revenue opportunities with declining enrollment
  • Balance of revenue generation and student support services
HR Management
  • Services for All
  • Staffing shortages
  • Employee development (team care, staff engagement & ethical decision making, leadership programs)
  • Succession planning – next generation of professionals
  • Recruitment and retention
  • Multi-generational management (habits of new generation)
  • Post-pandemic workplace - Crisis/Change Management (Weather, Administration Functions, Legal Updates)
  • Student employee development - mentorship programs/leadership training
  • Legal Updates in Higher Education
Operational Areas
  • Student housing crisis
  • Future of learning resources
  • Bookstore operations - equitable access
  • Digital bookstore (how to manage transition)
  • Food service (food insecurity)
  • Parking (policies, revenue challenges, climate control, EV charging)
  • Meal plan management (DOE proposal)
  • How to make self-operated services more profitable
  • Renovations/construction versus inflation and rising labor costs
  • Card Services, mobile credentials 
  • Central reservation, events, conference and event services 
  • Centralized services 
  • Communication & marketing
  • Transportation

Technology
  • How does going digital impact services
  • AI integration in services and operations

Learning Levels

  • Emerging Professional (fewer than 5 years experience)
  • Mid-level (5 plus years with minimal oversight responsibilities)
  • Senior Executive (5 plus years with multiple oversight and decision making responsibilities)

Proposal Submission

Please include the following:

  • Session Format: Select among one of the following formats noted above.
  • Session Title: Limited to 25 words or less
  • Actionable takeaways: List up to three practical takeaways the audience will gain for immediate action in their practice setting.
  • Session Description: Provide a summary of the session. Limited to 300 words or less.
  • Presenter name, title, institution/company, and bio
  • High-resolution headshot
  • Learning Level: Note which learning level your session will be designed to reach. See above for descriptions.

Presenter Requirements:

  • All presenters must register for at least one Day Pass during the conference.
  • All presenters must plan to attend C3X and cover their own travel costs. Guest rates do not apply.
  • Exhibiting NACAS Business Partners are welcome to submit sessions. Business Partners who submit are encouraged to co-present with an institution. Business Partner presenters must have an active membership but are not required to exhibit.
  • Presenters must sign and agree to the NACAS speaker policy.

To submit an abstract please click Submit Abstract. You will need to create an account to complete your submission.

This is not associated with your NACAS login.

Create Account

Sunday, November 16

6:00am - 6:00pm
Staff Office
6:30am - 3:00pm
Registration
7:30am - 8:45am
First Time Attendee Breakfast
7:00am - 1:00pm
Canada Lab (Breakfast & Lunch)
7:00am - 4:00pm
Volunteer & Speaker Lounge
8:00am - 8:45am
Sponsored Workshop 1-2
9:00am - 9:45am
Sponsored Workshop 3-4
10:00am - 10:45am
Sponsored Workshop 5-6
11:00am - 11:45am
Sponsored Workshop 7-8
11:45am - 1:00pm
Lunch on Your Own
1:00pm - 1:30pm
Opening Entertainment, Welcome Address & Awards
1:30pm - 2:30pm
Opening Keynote
2:30pm - 3:00pm
Transition Break
3:00pm - 3:45pm
Concurrent Sessions 1-6
3:45pm - 4:00pm
Transition Break
4:00pm - 4:45pm
Concurrent Sessions 7-12
5:00pm - 6:30pm
Opening Reception

Monday, November 17

6:00am - 6:00pm
Staff Office
6:15am - 7:00pm
Walking Groups
7:00am - 5:00pm
Registration
7:00am - 8:00am
Regional Breakfasts
8:00am - 5:00pm
VIP CASP & Leadership Lounge
8:00am - 5:00pm
Volunteer & Speaker Lounge
8:00am - 8:30am
Transition Break
8:30am - 9:00am
General Session Announcements & Awards
9:00am - 10:00am
General Session
10:00am - 10:30am
Transition Break
10:30am - 11:15am
Concurrent Sessions 13-18
11:15am - 11:30am
Transition Break
11:30am - 3:30pm
Business Partner Showcase
12:00pm - 1:30pm
Lunch in Business Partner Showcase
3:30pm - 3:45pm
Transition Break
3:45pm - 4:30pm
Concurrent Sessions 19-24
4:30pm - 4:45pm
Transition Break
4:45pm - 5:30pm
Concurrent Sessions 25-30

Tuesday, November 18

6:00am - 6:00pm
Staff Office
6:15am - 7:00pm
Walking Groups
7:00am - 11:00am
Registration
8:00am - 5:00pm
VIP CASP & Leadership Lounge
8:00am - 5:00pm
Volunteer & Speaker Lounge
8:00am - 9:00am
Breakfast in Business Partner Showcase
8:00am - 10:45am
Business Partner Showcase
10:45am - 11am
Transition Break
11:00am - 11:45am
Concurrent Sessions 31-36
11:45am - 12:00pm
Transition Break
12:00pm - 1:30pm
Business Meeting Lunch & Foundation Flip-a-Coin
1:30pm - 2:30pm
Keynote Speaker
2:30pm - 3:00pm
Transition Break
3:00pm - 3:45pm
Concurrent Sessions 37-42
3:45pm - 4:00pm
Transition Break
4:00pm - 4:45pm
Concurrent Sessions 43 - 48
4:00pm - 5:15pm
C3X Planning Committee Transition Meeting
6:00pm - 9:30pm
Closing Event

Wednesday, November 19

7:00am - 1:00pm
Staff Office
8:00am - 9:30am
Breakfast & Panel Discussion
9:30am - 9:45am
Transition Break
9:45am - 10:45am
Closing Town Hall Session (Vision for the Future of NACAS)
11:00am - 1:00pm
NACAS New Board Debrief with Lunch

 

 

LEADERSHIP COMMITMENT

Over 450 colleges and universities have signed net-zero commitments, reflecting a broad and deep commitment to sustainability.

WHY NOW?

 

LARGE-SCALE OPERATIONS

Serving 5 billion meals annually in North America, these institutions have a significant environmental footprint and thus a substantial
opportunity to lead by example.

 

 

DYNAMIC, FORWARD-THINKING STUDENT POPULATIONS

The innovative and proactive nature of students positions these institutions as pivotal players in driving climate action, fostering a culture of sustainability that can influence broader societal change.

 

 

SHIFTING CONSUMPTION

Promoting sustainable consumption patterns to reduce environmental impact.

CENTERING INDIGENOUS KNOWLEDGE

Integrating traditional Indigenous practices into menus and collaborating with Indigenous food value chains.

REDUCING WASTE

Implementing strategies to minimize food waste and eliminate single-use plastics.

LAB FOCUS AREAS

 

BUILDING RESILIENT FOOD SUPPLY CHAINS

Prioritizing local and seasonal sourcing, shortening supply chains, and supporting the transition to regenerative practices.

ENERGY AND WATER CONSERVATION

Enhancing conservation efforts within kitchen and dining facilities

 

 

 

Thank You to Our Sponsors!

 

 

Your C3X registration provides full access to the Climate Action Lab.
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Register Now!

 

Member Registration   Non-Member & Business Attendee Registration   Business Partner Registration

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Thank You to Our 2024 C3X Sponsors

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Future NACAS C3X Dates & Locations
2026 C3X Annual Conference & Expo

Chicago, IL - September 26-30, 2026
2027 C3X Annual Conference & Expo

Washington, DC - October 31-Nov. 3, 2027
2028 C3X Annual Conference & Expo

Denver, CO - October 15-18, 2028