NACAS C3X - NACAS

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The NACAS Climate Action Lab taking place on October 29, 2024, is a pioneering initiative designed to position university and college food services at the forefront of the transition to a climate-positive economy. This one-day summit at NACAS C3X will convene industry leaders, innovators, and stakeholders to drive transformative actions and practical solutions for achieving net-zero or carbon-positive food service operations.

Live Like a High Roller

Experience the vibrant energy and timeless charm of the Paris Las Vegas, the stunning venue for the 2025 C3X Annual Conference and Expo. Nestled in the heart of the Las Vegas Strip, this iconic destination combines world-class amenities, exceptional meeting spaces, and the allure of Parisian elegance. From the Eiffel Tower replica to exquisite dining and entertainment options, attendees will enjoy a captivating atmosphere that inspires innovation and collaboration. Join us for an unforgettable gathering at a location that brings the spirit of Europe to the excitement of Las Vegas!

Room Rates & Booking Policies

Coming Soon!

Conference Mobile App 1 Available - $20,000 - 1 Available

The Conference Mobile App provides real time access to an agenda with the schedule of events and sessions, speaker profiles and bios, maps and directions to the conference venue, information about exhibitors and sponsors, and a social networking platform that allows attendees to connect with each other.
One full conference delegate registration
Splash screen featuring sponsor on mobile app landing page
Company logo on signage, mobile app, conference website with link
Company profile on the conference mobile app
On screen recognition
One message sent via the Conference Mobile App post-conference thanking the sponsor
App help desk table

Keynote and Session Sponsor - $15,000

Opening General Session/Keynote - 2 Minute Introduction and 1 Minute BP Video
Closing General Session/Keynote - 2 Minute Introduction and 1 Minute BP Video

Hotel Key Cards with Business Partner Logo - $10,000

Your brand's key to leaving a lasting impression on guests throughout their stay. These custom-designed cards serve as daily reminders of your brand, offering prime advertising space right at guests' fingertips every time they enter their room.

Conference Breakfast - 1 Available - $5,000

Conference Lunch - 1 Available - $6,000

Late Night Hospitality Suite - 1 Available - $5,000

+ F&B Cost

Flip-A-Coin Sponsorship - 1 Available - $2,000

Additional Options - TBD

Regional Breakfast - 4 Available - $5,500

Cultivate Campus Commerce

Do campus business differently. Work smarter, with more impact on student success.

The C3X Annual Conference & Expo brings together over 1,000 leaders in higher education and NACAS Business Partners to share crucial knowledge and forge connections vital to their work.

The 2025 conference will spotlight emerging trends and opportunities, empowering professionals to articulate the significant impact of auxiliary services on student success and campus experiences. With keynote speakers igniting fresh perspectives and interactive sessions challenging conventional thinking, participants will emerge with:

Compelling narratives showcasing the value of auxiliary services in fostering student success.
New potential revenue streams for your organization.
Tactics to boost institutional and student success.
Creative and innovative approaches for talent retention and engagement.
Insights into the future of technology in auxiliary services.
New partnerships and collaborations for life-long connections

At NACAS C3X, be prepared to reimagine the future of auxiliary services and equip yourself with the tools to lead the industry forward.

C3X Statement of Inclusivity

NACAS aims to uplift and amplify diverse voices within our community. We do not tolerate racism, anti-Semitism, xenophobia, sexism, homophobia, transphobia, ableism, bigotry, or hate in any form. The C3X Annual Conference and Expo is a space committed to equity and inclusion by ensuring that all conference participants have the opportunity to learn, grow, and thrive. NACAS encourages an environment of inclusivity and belonging for all C3X attendees that exemplifies association values throughout the conference experience.

To learn more about NACAS' core values and mantas, please visit our About Us page.

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NACAS 2025 C3X
ANNUAL CONFERENCE
AND EXPO - EXHIBITING & SPONSORSHIPS

Exhibiting at NACAS C3X provides a prime platform for companies to engage with industry leaders, expand networks, and enhance brand visibility in the higher education sector.

Extensive Networking

Engage in extensive networking opportunities throughout the conference, including designated networking sessions, receptions, and social events, allowing you to forge valuable connections and partnerships with industry professionals.

Dedicated Exhibit Time

Take advantage of dedicated exhibit time, providing uninterrupted opportunities to showcase your products and services directly to decision-makers and influencers in the higher education auxiliary services sector.

Brand Visibility

Maximize brand visibility and recognition by showcasing your company's offerings to a targeted audience of leaders and influencers in the higher education community, establishing your brand as a trusted and innovative partner in the industry.

View Current Exhibitors and Business Partners

	Premium 10x10 Booth	Standard 10x10 - Non-Refundable Booth	Gold Sponsorship Booth Add-On	Silver Sponsorship Booth Add-On
	New $ 4,600	$ 4,150	$ 2,500	$ 1000
Includes
Prime Location On Exhibit Floor This booth will be located near historically high traffic areas of the exhibit hall			N/A	N/A
One (1) full registration to Las Vegas			N/A	N/A
Each additional 10 x 10 will include One (1) additional registration (i.e., 10×20 booth will include two (2) registrations)			N/A	N/A
Two (2) booth personnel to Las Vegas (the booth staff registrations can be upgraded for $600 each to a full conference registration)			N/A	N/A
Pre & Post-conference attendee list for both Attendees and Business partners Listing on the C3X website and mobile app			N/A	N/A
8’ High Draped Backwall – Colors: Black			N/A	N/A
3’ High Draped Side rails – Color: Black			N/A	N/A
One (1) 6’ Draped Table – Color: Black Two (2) Side Chairs			N/A	N/A
One (1) 6’ Draped Table – Color: Black Two (2) Side Chairs			N/A	N/A
One (1) Wastebasket			N/A	N/A
One (1) 7” x 44” Identification Sign with Company Name & Booth Number			N/A	N/A
Sponsored Add-On
Two (2) additional booth personnel (the booth staff registrations can be upgraded for $600 each to a full conference registration)	N/A	N/A
Two (2) additional full conference registrations to Las Vegas	N/A	N/A
App push notifications - Scripted and sent by NACAS	N/A	N/A
Marketing Collateral Distribution Post Conference Digitally	N/A	N/A
Company logo on signage, mobile app and conference website with hyperlink	N/A	N/A
Company profile on the conference mobile app	N/A	N/A
One (1) additional booth personnel to Las Vegas (the booth staff registrations can be upgraded for $600 each to a full conference registration)	N/A	N/A
One (1) additional full conference registrations to Las Vegas	N/A	N/A

As a first time attendee, it was a great networking opportunity with like-minded peers. Loved to hear what other universities and colleges are doing in this space. Will definitely attend again.

Karen Gallimore

Assistant Director, Conference & Events Services - University of Toronto, Scarborough

It was truly a fantastic opportunity to learn and grow alongside professionals from all over the country. Throughout the entire conference, I felt a profound sense of place and accomplishment. The sessions were insightful, the discussions were enriching, and the networking possibilities were endless. I am grateful for the experience and am looking forward to applying the knowledge and connections gained to South Carolina.

Joe Fortune

Director, Business Affairs and Contract Management - University of South Carolina

Come to NACAS C3X with a challenge you are facing in mind and I guarantee you will find someone that has overcome it that you could learn from and someone that is struggling more than you that you can help. I also guarantee this to be true regardless of being an institutional member or a business partner.

Jim Dwyer

Vice Chancellor for University Services - Washington University

NACAS has really become a valuable resource for education, idea sharing, innovation, and networking for me very quickly. Even more than these important aspects, the camaraderie that I have experienced has really helped me build a strong community in my profession that I was missing before I joined NACAS.

Ashley Clark

Executive Director of Events Management - Purdue University Northwest

C3X is a great event to attend if you are looking to engage with the decision-makers and
thought leaders responsible for all aspects of the student and facility experience on campus.
The relationships and experiences obtained from spending time on campus are the cornerstone of higher education. The people that attend C3X nurture the world's brightest minds and future leaders. - Jordan Parsons, CEO, Benbria

I have been a member of a number of different higher education professional organizations in my career. I can say, without hesitation, that the colleagues and business partners you meet at NACAS C3X are the most welcoming and genuine of any organization that I've been a part of. - Bill Cox, Associate Director, Texas A&M University

The NACAS C3X conference is not just an event; it’s a transformative experience that equips attendees with knowledge, connections, and inspiration to lead in our field. I look forward to attending again and continuing to grow within this remarkable community. - Jerry Clemmer, Executive Director of Campus Business Services, University of Richmond

NACAS provides a space to not just learn best practices, but also understand what makes them a best practice, the way to properly incorporate into your individual campus, find understand the impact. - Eric Silber, Associate Vice President, Campus Operations, Concordia University Texas

As a business partner, we call NACAS our Super Bowl every year because of the wide array of
decisions makers who attend every year. - Griffin Harrington, CEO, RecRe

Fantastic space to share ideas, learn, and gain excitement and energy for the work we do. - Klara Kovarova, Associate Dean, Residence Life, University of Toronto

Great opportunity to connect, interact, and share with, as well as learn from colleagues and
business partners throughout the higher education/auxiliary services landscape. - Eddie Daniels Assistant Vice President for Business Services, University of Florida

**Industry Roundtable discussion

45 Minutes

This session fosters peer to peer learning and engagement. The speaker will present a number(three-five) of topics (e.g. overcoming staffing challenges, innovative revenue opportunities, leveraging technology advancements) to the attendees for an open discussion.

**Business Case Discussion

45 Minutes

The speaker presents a business operations case scenario highlighting a situation, event, and/or process and takes the audience through the journey of how to manage the scenario for best outcomes.

**Point/Counterpoint

45 Minutes

This debate style session will focus on two points of view (supporting and opposing) about an issue or resolution in evolving trends in auxiliary services related to any of the topic areas for this year’s conference. The session should include the two presenters with opposing views and a moderator.

Panel session

45 Minutes

This multiple presenter format will feature a discussion among three-four panelists. The session facilitator will have 5-10 minutes to walk the audience through an overview of the topic. This will be followed by a robust question and answer discussion among the panelists. The final 15 minutes will be a facilitated audience Q&A.

**In Conversation With

45 Minutes

In this interview-style format, a facilitator and industry expert will have the opportunity to discuss a trending topic and how they have applied knowledge, attitude, and skills for effective results. Ideally, the facilitator will guide the speaker to introduce a scenario where they have been able to foster good outcomes. The facilitator will ask pertinent questions and engage the audience in the discussion. Submissions to this format must include the names of both the facilitator and the speaker.

Standard Presentation with Q&A

45 Minutes

The speaker presents a traditional session which includes time for audience question and answer.

Data Analysis

Demonstrating value beyond revenue contribution (story telling)
Data analysis to support decision making
Analysis of cashless vs non cashless

Financial Management

Cost saving measures
Resources for brand new programming
Managing the ongoing increase of cost of labor
Inflation

Revenue Drivers

Alternative revenue streams
More revenue opportunities with declining enrollment
Balance of revenue generation and student support services

HR Management

JEDI (Justice, Equity, Diversity, and Inclusion)
Staffing shortages
Employee development
Succession planning – next generation of professionals
Recruitment and retention
Multi-generational management (habits of new generation)
Post-pandemic workplace

Operational Areas

Student housing crisis
Future of learning resources
Bookstore operations - equitable access
Digital bookstore (how to manage transition)
Food service (food insecurity)
Parking (policies, revenue challenges, climate control, EV charging)
Meal plan management (DOE proposal)
How to make self-operated services more profitable
Renovations/construction versus inflation and rising labor costs

Technology

How does going digital impact services
AI integration in services and operations
Emerging Professional (fewer than 5 years experience)
Mid-level (5 plus years with minimal oversight responsibilities)
Senior Executive (5 plus years with multiple oversight and decision making responsibilities)

LEADERSHIP COMMITMENT

Over 450 colleges and universities have signed net-zero commitments, reflecting a broad and deep commitment to sustainability.

WHY NOW?

LARGE-SCALE OPERATIONS

Serving 5 billion meals annually in North America, these institutions have a significant environmental footprint and thus a substantial
opportunity to lead by example.

DYNAMIC, FORWARD-THINKING STUDENT POPULATIONS

The innovative and proactive nature of students positions these institutions as pivotal players in driving climate action, fostering a culture of sustainability that can influence broader societal change.